How to plan your time properly?
A useful article on how to spend, save and manage more effectively. We will tell you how to make a daily routine that will be pleasant and easy to follow.
Start work in the evening
It is better to make a to-do list the night before. It’s worth taking the time to do what’s already done and deal with what’s to come. The evening list does not have to be very detailed – you can just sketch out what you want to do: get a document, write an article.
You can review it in the morning, refine it, and determine what time you will be doing those things. In most cases evening planning helps to save time in the morning and not to forget something important.
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Plan and do the little things
David Allen, author of How to Get Things Done, suggests using the five-minute rule: if something can be done in five minutes, it’s better to just do it rather than write it down. But Turtle believes this doesn’t always work: short tasks can take half a day, and at the end you’ll find that you haven’t gotten many important things done in time.
Smaller tasks, such as responding to an e-mail, should also be written down and allocated time for them in your schedule. This will help, on the one hand, not to forget about them and, on the other hand, create a true picture of exactly what you were doing. If you’ve been answering emails all day but end up failing to complete an important project on time, you’ll know exactly what went wrong.
Don’t overload yourself with deadlines
Some people make big to-do lists for the day – they include not only important meetings, but also, for example, the need to read an article. If some of these things are not done in time, there is a sense of guilt. But sometimes you have to admit that it’s impossible to get everything done, and put off some things for later, warning others if necessary.
Nor should you set deadlines for things that don’t require it. If you want to read a book or buy new shoes, but it’s not urgent, don’t set deadlines for these things to avoid unnecessary frustration if you don’t get it done in time.
Divide tasks into parts
Some tasks look so enormous that they can be difficult to approach. For example, preparing a presentation can take more than one day. The likelihood that the difficult task of “preparing a presentation” will be postponed to later is quite high.
Maxim’s advice is to break up such big tasks into smaller ones: first plan an outline, then pick out illustrations, and so on. Any big task you don’t want to do can be broken down into smaller and simpler ones.
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