Office moving and packaging strategies

Some steps to move your business

Now more than ever we must think carefully about the next steps to take for our business, making the right decisions that can help us get ahead. If one of these steps is to move your office or local company, we know that this process can be complicated, since it involves several factors that must be carefully analyzed, such as operating costs, the transfer of your services, the optimization of spaces, and productivity. labor. That’s why, for whatever reason you decided to relocate, we’ve put together a list of 10 factors to consider in order to successfully move your business to a new location.

  1. Select the new location

Or this first part of the process, we recommend evaluating the following criteria when deciding the Small Moves for new location of the company, some of these points we will touch on later. Of course, some aspects could vary depending on the line of business and your specific needs.

The costs for the purchase or rental of the space

Location of your target customers: Define your priorities in terms of keeping your customers or looking for a new market. Location of the suppliers or collaborators of the company.

Distance between the new location and the address of the current employees.

The performance of the office in terms of space in m 2 (number of columns, installations, or placement of work modules).

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Availability of parking spaces: whether for workers or customers, it is important to aim to facilitate the visit of those who arrive at the new location. Transfer of services such as internet or telephone so as not to interrupt operations.

Consider the safety of the area.

The perception of the area can impact the image of the company

  1. Take the opportunity to make changes in your business

Moving offices requires making changes in the structure or organization in terms of schedules, strategies, customs, and even business culture. Take advantage of this time to reinvent things that did not work and incorporate your new ideas into the way you work.

  1. Consider selecting a person in charge during the move Clearly, the decision to move is normally made by the owners of the organization; however, it is advisable to appoint an employee to be responsible for coordinating this major operational change. Establishing a lead who is authorized to make modifications or hires makes the process more efficient.
  2. Set a budget

Relocating your business means allocating a certain budget for all the costs that this entails. It will always be better to plan a strategy in advance to land with certainty the number of resources and budget that you would need, such as the costs of moving, new furniture or stationery, even the possible expenses that you will incur to communicate the move to your suppliers or clients; so you can avoid unforeseen expenses.

TIP: Hiring a professional moving company to help you coordinate the move can ensure that the equipment is not damaged or documents are lost, speeding up the operational movement. Consult some companies to compare the quality of the service and the price to take into account. If you want to know how to detect a quality moving service, check out our article.

  1. Plan each step chronologically

In order not to waste time and resume work as soon as possible, we recommend planning the logistics of the move chronologically, from the date work is suspended, to when the packing and transfers are, so you can set the day of the move. with more certainty. You should even consider the time that legal procedures normally take, such as signing contracts for the new location or with a professional moving service.

  1. Internal communication is important

A move can damage productivity or the internal environment of the company, to avoid this it is important to prioritize effective internal communication. You can explain to those who are part of the company about the reasons and benefits of the move or the aspects of the new location. This will make the move a friendlier process for everyone and increase confidence in the work leaders involved.

  1. Prepare for moving day

Whether you decide to hire a moving company or do it yourself, keep in mind that to save time you should prepare in advance by packing carefully, labeling the boxes to prevent belongings from being lost or damaged in the process. There are different forms of packaging for each type of item, from real estate to simple documents, read our article to learn how to pack each type of belonging.

TIP: If required, do not forget to have the permit ready to be able to park the moving truck where it is necessary.

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